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Using Todist to manage your workload [Part 1]

7th August 2015

What it's like using Todist to manage your workload part 1

Here in the Cosmic Digital Marketing team we’re trialling a brand new way of working that our new colleague Alexis recommended for us to try and we’ve decided to keep you in the loop and review our new tools so that you might be able to benefit from the approach also.

The tool we’ll be using to help us do this is called Todoist, it’s a web based ‘to-do’ list which is compatible with the following systems;

  • PC
  • Android
  • iOS
  • Chrome
  • Firefox
  • Outlook
  • Thunderbird
  • Gmail
  • Postbox

It allows you to sync and manage your day to day tasks wherever you are. It has a quick and clean design and uses HTML5 technology meaning it’s bang up to date and offers offline access without lags or wait-times.

The concept is an easy one; you create a task, share it or assign it to another person or complete it yourself and discuss the tasks in real time while being notified if changes are made. You can add sub tasks which act as tasks built up to complete the overarching task and sub projects too. You can set reoccurring tasks, colour priorities and visualize your productivity. You can also set reminders, add notes and documents plus make labels and filters a key part of your to do list.

At Cosmic we will be giving Todoist a pretty robust testing because the nature of our work means that we are constantly working on multiple projects with different team members and plenty of collaboration with clients and partners to deliver websites, training, technical support and digital marketing expertise. This means that organising our work can sometimes be tricky because of the short timescales and multiple project layout.

In setting up Todoist, it seems very intuitive. One of the stand out features for me is the ‘human dates’ recognition which allows you to write dates as you say them. For example:

1pm, 1st Wednesday, Every month

This will result in the task popping up on the first Wednesday of every month at one o’clock. It’s this sort of intuitiveness which will make us stick with the tool if we do. We’ll be writing our full review of Todoist in a few week’s time but in the meantime, if you’d like to check out how you can use it, visit